The New York Times is looking for a professional to join our Newsroom Operations team as an Operations Manager. We are looking for someone who is able to handle the demands of an extraordinary news environment.
You will work with the departments at the center of visual journalism: Photo, Graphics, Video and Design. The visual organization has more than 250 journalists, and their work — along with visual efforts across the newsroom — is a pillar of our report that has a large and engaged audience. You will help support these journalists with a variety of daily responsibilities and short- and long-term projects and coordinate with this group’s other operations managers and you will report directly to the Deputy Director of Newsroom Operations.
Responsibilities:
- Oversee the numerous logistics involved in the smooth daily operation of assigned department(s)
- Work with Finance team to help create the annual budget and provide oversight of that budget, including monthly closes, and supplying additional financial reports
- Manage work and vacation schedules and maintain accurate time banks in Workday, and work with Payroll to verify timebanks for transfers, departures and annual payouts
- Approve expenses and travel costs in Workday
- Manage freelancers and vendors and process payments, working with the Contracts manager
- Oversee accounts payable and accounts receivable for the department
- Be a move coordinator, working with Facilities and other departments on internal desk moves/assignments
- Work with HR and Recruiting teams to assist with position management transactions
- Facilitate Workday management, including onboarding new employees and helping them to get the training, equipment and information they need
- Purchase supplies and equipment, keep track of all departmental expenses, including capital spending and outside vendor spending
- Work in Coupa for independent contractor onboarding, sourcing events and purchasing
- Be available for a variety of tasks that come up: troubleshooting, assisting writers and editors, etc.
- Help with special events
- Ability to handle challenges as they occur in a professional manner
Basic Qualifications:
- 3+ years of experience in an operational or administrative role
- Ability to drive projects forward
- Excellent written and verbal communication skills
- Experience dealing with detail and confidential and private concerns
- You can work and keep an optimistic attitude, while maintaining a keen sense of urgency
Preferred Qualifications:
- Bachelor’s degree preferred, or equivalent combination of training and experience
- Be accessible after hours or on weekends when breaking news demands
- Impeccable organizational and time management skills; ability to multitask, prioritize and work under deadline pressure
- Ability to work with all levels of management and staff and manage the needs of a team of 100+ employees and leaders
- Able to research resources, troubleshoot and solve problems
- Professional judgment with respect to detail and confidentiality is a must
The annual base pay range for this role is between $81,000 and $97,000.
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