The program coordinator for the Donald W. Reynolds National Center for Business Journalism is responsible for: workshop and online seminar registrations; overseeing organization and distribution of the center’s training materials; setting up online seminars and mailings; serving as the primary contact for workshop and online seminar attendees; assisting with various website tasks; acting as a representative of the center at workshops and conferences; assisting in the marketing of the Center’s training; creating online learning modules and step-by-step tutorials; archiving and occasionally creating video for the website.
Essential Duties:
Registrations
Sets up registration-event profiles for workshops and online seminars in the registration database.
Posts workshop and seminar explainers on our site with registration link.
Facilitates lodging, travel, catering and dietary accommodations for signature dinner and conference events.
Tracks the actual number of attendees at training events in the Reynolds Center database and computes attrition rate for each event.
Reynolds Online Graduate Certificate
Assists in promoting the online graduate certificate to the Reynolds Center’s community
Responds to general inquiries about the certificate program
Prints and distributes marketing materials for events
Maintains list of prospects from within the Reynolds Center’s community
Workshops
Helps maintain workshop calendar and contact lists
Coordinates with hosts on workshop details, including parking and public transit information, room numbers, expected attendees and presenters’ audio-visual needs, potential videographers.
Business Journalism Webinars
Formats explainer pages for webinars, including finding art.
Sets up spreadsheet with participant contact information to be sent to discussion leader before the start of the seminar.
Sets up online seminar on Adobe Connect and informs UTO of online seminar dates/times.
Troubleshoots any technical problems with help of UTO.
Sends correspondence to those registered (welcome message, reminder messages, etc.).
Corresponds regularly with the discussion leader, including setting up advance sound checks and mailing and tracking loaned equipment.
Tracks and records attendance, as well as testimonials and Webinar/presenter ratings from attendee evaluations; sends summary of presenter evaluations to presenter.
Tracks and records where attendees heard about the event and their preferences for future training and online resources.
Sends and compiles follow-up evaluation information from attendees for annual report.
Business Journalism Week Seminars, Barlett & Steele Awards and Visiting Professors Program
Promotes Strictly Financials/Business Journalism Professors seminars, Barlett & Steele Awards and Visiting Professors Program online, through email and physical mail.
Processes Strictly Financials/ Business Journalism Professors seminars applications, Barlett & Steele Awards submissions and Visiting Professors Program applications (universities and individuals) for committee review
Coordinates and prepares seminar content distribution with executive director and seminar presenters.
Gathers materials and information from seminar fellows and presenters as needed.
Prepares Barlett & Steele Awards ceremony brochure with outside graphic designer and printer.
Archives seminar videos from Echo Lecture Capture on Vimeo and the website.
Processes evaluations from Strictly Financials/Business Journalism Professors seminars.
Resumes should clearly illustrate how prior knowledge and experience meet the minimum and desired qualifications stated in this requisition.
Only electronic applications are accepted. To apply, go to the ASU Employment Website at https://cfo.asu.edu/hr-applicant and search Staff Positions for Job Opening 8982BR Program Coordinator.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
