The Pulitzer Center is seeking an enterprising and versatile Program Coordinator to provide administrative support for our editorial programs, including our environment networks and others. The organization’s networks work with some of the best journalists from around the world on stories of regional and global concern. These reporters investigate supply chains, human rights abuses, and the causes behind some of the largest threats to the world’s ecosystems.
To ensure that the journalists who are supported by the Pulitzer Center can play their role and work effectively across borders, we are looking for a proactive and detail-oriented coordinator to tackle a range of administrative tasks. We are looking for a person who is passionate about facilitating the work of a diverse group of individuals and media outlets and driven to improve organizational processes and to find solutions to unexpected problems.
As a part of the Editorial department, the Program Coordinator will assist with planning and coordination of the program and its activities. They will monitor implementation of program policies and practices, work to keep programs on schedule, within stated budgets and functioning smoothly, supporting program growth and development. They will execute standard processes and activities for the program in coordination with all internal teams including finance, human resources, and other operational systems. The Program Coordinator’s responsibilities include a great degree of internal and external stakeholder management to support the goals of the broader Editorial department, requiring a highly organized multi-tasker. The Program Coordinator will apply a Diversity, Equity, and Inclusion lens to all strategy development and implementation.
Responsibilities:
Program administration:
- Maintains accurate and up-to-date program resource files, records, and documentation.
- Supports the writing, reviewing, and editing of reports, legal agreements, and other program documents.
- Supports the collection of information, including legal documentation, from external stakeholders including grantees and fellows. Provides liaison assistance to external stakeholders on navigating Pulitzer processes.
- Coordinates payments to consultants and partners and serves as the first point of contact for administrative and operational issues.
- Coordinates travel arrangements for team members.
- Support the planning and facilitation of team meetings and retreats, including creating agendas, taking minutes, systematizing and sharing meeting outcomes and being the point person for follow-ups.
Editorial & cross-team collaboration:
- Collaborates with the broader Editorial team to identify, develop, and implement organizational systems and infrastructure that will improve cross-team collaboration, overall organizational effectiveness, and operational performance.
- Works with Operations Finance teams as well as Editorial staff to ensure proper coding of expenses including credit card transactions and other forms of payments.
- Provides operational support to payment process, financial reviews, and system improvements
- Collaborates with the Pulitzer Center’s technology department to establish and operate communication and project management platforms.
Impact tracking and reporting:
- According to the program objectives and results framework, help to coordinate routine collection of quantitative and qualitative indicators of the impacts of programs in the Editorial department including the Rainforest Journalism Fund, the Rainforest Investigations Network, the Oceans Initiative, and other initiatives and networks.
- Support the entry and analysis of impact, event, and partner data in Salesforce.
- Contribute to program evaluation through surveys, research, focus groups, and more, and support collection and compilation of impact resulting from Editorial initiatives.
- Support annual reporting to donors by compiling and organizing impact information.
Required Qualifications:
- Bachelor’s Degree.
- Strong project management skills and the ability to prioritize and manage multiple tasks without compromising quality.
- Exemplary communication, writing, and presentation skills in order to motivate and work effectively and sensitively with journalists and editors worldwide.
- The ability to work independently and to have an open and collaborative management style, characteristic of a team player.
- Fluency in oral and written English. Proficiency in at least one of the languages common in the rainforest regions (French, Spanish, Portuguese, and Bahasa Indonesia) is a big plus.
- Cross-cultural sensitivity, and commitment to centering equity in all aspects of the work.
Desired Experience:
- Experience in community management.
- Experience streamlining administrative processes.
- Experience planning and facilitating events or conferences, virtually and/or in person.
- Knowledge or experience in monitoring and evaluation.
- Demonstrated understanding of and interest in issues and trends linked to the health of oceans and rainforests, climate change, illegal fishing, biodiversity, human rights, and governance.
- Experience using Salesforce and Drupal is a plus.
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